麻豆视频

EASTERN SHORE COMMUNITY COLLEGE INTELLECTUAL PROPERTY POLICY

ESCC policy regarding intellectual property rights of employees and students is consistent with applicable law, SCHEV, and VCCS policies. Detailed descriptions of the VCCS intellectual property policy are in Section 12.0 of the VCCS Policy Manual. The dean of instruction is the college intellectual property policy administrator. The president designates a committee to assist the administration of the intellectual property policy.

The college may claim an interest in intellectual property when it asserts a right to ownership or the right to a license for its use. The college may choose not to claim an interest in intellectual property even though it might legally be able to do so.

Intellectual Property includes but is not limited to any material defined within one or more of the following categories:

• A potentially patentable machine, product, composition of matter, process, or improvement , in any of these;
• An issued patent;
• A legal right which is part of a patent; or
• Anything that is copyrightable.

Some examples of copyrightable intellectual property include:

• Written Materials 鈥� literary, dramatic, and musical materials or works, published or unpublished;
• Coursework 鈥� lectures, printed materials, images and other items used in the delivery of a course, regardless of the physical medium of expression;
• Visual and/or Recorded Materials 鈥� sound, visual, audio-visual, and other television films or tapes, video tapes, motion pictures or other recordings or transcriptions, published or unpublished; and
• Computer-Related Materials 鈥� computer programs, procedures and other documents involved in the operation and maintenance of a data processing system, including program listings, compiler tapes, a library of sub-routines, user and programmer manuals, specifications, and databases.

Ownership of Intellectual Property – Employees

Faculty and other ESCC employees shall retain ownership of intellectual property as follows (VCCS Policy Manual Section 12.0.3): 鈥淣othing in this policy invests ownership or other rights in any person who produces intellectual property as the result of an unauthorized use of college resources. VCCS claims ownership of intellectual property produced by any VCCS employee or student as follows:

• Assigned Duty 鈥� VCCS claims exclusive ownership of any intellectual property produced by a VCCS employee when produced as a result of an assigned duty except as otherwise provided by a separate written agreement or waiver which is executed by a duly authorized officer of a college or the VCCS.
• Incidental Use of College Resources 鈥� VCCS does not claim an ownership interest or a license to use any intellectual property which was developed with only incidental use of college resources except as otherwise provided by separate written agreement or waiver which is executed by a duly authorized officer of the college or the VCCS. The creator shall own all dissertations, thesis, and classroom instructional materials prepared at the creator鈥檚 inspiration regardless of the physical medium of expression when such thesis, dissertations, or materials are produced as a result of routine teaching duties. Further, notwithstanding the foregoing, unless there is agreement otherwise with the creator, the creator shall also own all literary works (such as poems, plays, novels, essays, musical scores, etc.) prepared as a result of the creator鈥檚 inspiration unless the creator was hired, assigned or directed to create the literary work in question. The scope of ownership, however, does not include elements in the work that are created as a result of an assigned duty of a VCCS employee, such as a computer programmer, that participates in the development of the intellectual property.
• Significant Use of College Resources 鈥� VCCS claims an exclusive ownership interest in any intellectual property which was developed with the significant use of college resources except as otherwise provided by separate written agreement or waiver which is executed by a duly authorized officer of a college or the VCCS. The creator must advise the college intellectual property policy administrator when the creation of intellectual property involves significant use of college resources.鈥�

Ownership of Intellectual Property 鈥� Students

Student ownership of intellectual property shall be governed by the provisions of Section 12.0.3.0 of the VCCS Policy Manual:

鈥淓xcept as otherwise provided by separate written agreement or waiver that is executed by a duly authorized officer of the VCCS or a college, the VCCS:

• Does not claim an ownership interest in intellectual property produced by a student provided that the production of the intellectual property is not an assigned duty and it involves only incidental use of college resources. VCCS does, however, claim the right to use student intellectual property for its internal educational and administrative purposes.
• Claims a non-exclusive, irrevocable, royalty-free license to use intellectual property developed by a student with the substantial use of college resources.
• Claims an exclusive ownership interest in any intellectual property developed by a student with the significant use of college resources. 鈥�

Intellectual Property Decision Appeals – Decisions made by the intellectual property policy administrator regarding, but not limited to, ownership, royalty payments and publication of intellectual property resulting in disputes, may be appealed to the president. The decision resolving such disputes is made by the president and is final.

The college must annually collect and report college activity regarding intellectual property to SCHEV.

麻豆视频

Policy and Procedures Related to Determining General 麻豆视频 Denials

In accordance with VCCS Policy 6.0.1, General Admission to VCCS Colleges, and the College鈥檚 admission policy as published in the 麻豆视频 Catalog and Student Handbook:

ESCC reserves the right to evaluate and document special cases and to refuse admission if the College determines that the applicant is a threat or a potential danger to the College community or if such refusal is considered to be in the best interest of the College. Students whose admission is revoked after enrollment must be given due process.

This policy applies to: 1. 鈥淎辫辫濒颈肠补苍迟蝉鈥� who are individuals who have applied for admission but have not yet enrolled in classes and 2. 鈥淓nrolled Applicants鈥� who are individuals who have applied for admission and have registered for classes for a future semester.

See the 麻豆视频 Policy Related to Admission of Students on the Sex Offender Registry for procedures that deal specifically with the denial of admission or withdrawal of a registered sex offender.

Behaviors that present a threat or a potential danger to the College community or other behaviors where it is considered to be in the best interest of the College to refuse admission or revoke enrollment are defined as, but not limited to:

Threatening Behavior (including but not limited to):

1. Physical actions short of actual contact/injury (i.e., moving closer aggressively, waving arms or fists, raising tone of voice or yelling in an aggressive or threatening manner)
2. Oral or written threats to harm people or their property (i.e., 鈥測ou better watch your back鈥� or 鈥淚鈥檒l get you鈥�), including the use of any electronic means of communication
3. Implicit threats (i.e. 鈥測ou鈥檒l be sorry鈥� or 鈥渢his isn鈥檛 over yet.鈥�)

Violent Behavior (including but not limited to):

1. Intentionally acting in a manner that in any way endangers the safety of others
2. Any physical assault, with or without weapons
3. Behavior that a reasonable person would interpret as being physically aggressive (i.e. destruction of property, pounding on a desk or door or throwing objects in a threatening manner)
4. Specific threats to inflict harm (e.g. a threat to shoot a named individual)
5. Use of any object to attack or intimidate another person
6. Interfering with an individual鈥檚 legal rights of movement or expression

Intimidating Behavior (including but not limited to):

1. Intimidation of any kind that results in an individual鈥檚 fear for his/her personal safety
2. Engaging in stalking behavior
3. Behavior that is reasonably perceived to be frightening, coercing, or inducing distress to any member of the College community

Disruptive Behavior (including but not limited to):

1. Verbally intimidating, threatening, or abusing any person or persons in the College environment
2. Physically intimidating, threatening, abusing or assaulting others
3. Disorderly or abusive behavior that interferes with the rights of others or obstructs the teaching or learning environment or business of the college.
4. Making inappropriate and incessant demands for time and attention from College employees or students
5. Inappropriate use of College facilities or resources
6. Theft or damage to College property

Procedures:

Upon notification to the dean of student services or designee that the applicant or enrolled applicant has exhibited threatening, violent, intimidating or disruptive behavior as defined above, the dean or designee will conduct an investigation to evaluate the circumstances. After the investigation, if the College determines that the individual is a threat or potential danger to the college community or if such refusal is considered to be in the best interest to the College, the student will be notified as follows:

Applicant:

The applicant will receive written notification at the home address listed in the student information system stating that admission to the College has been denied. The notification will state the denial is based on the College鈥檚 determination that the applicant represents a threat or potential danger to the College or that the refusal of admission is considered to be in the best interest of the College. A service indicator will be placed on the 补辫辫濒颈肠补苍迟鈥檚 record which will prevent the applicant from registering for classes.

Enrolled applicant:

An enrolled applicant will receive written notification at the home address listed in the student information system stating that admission to the College is revoked and class registration is withdrawn. The notification will state the decision is based on the College鈥檚 determination that the enrolled applicant represents a threat or potential danger to the College and/or their revoked admission and withdrawn class registration is considered to be in the best interest of the College. The written notification will detail the procedures for due process and will provide the individual with explicit instructions on the appeal process.

The individual is required to initiate the appeal process in writing within ten (10) calendar days of the notification by the College (as indicated by the date of the written notification from the College) in order to receive consideration to remain enrolled. Unless there are extreme extenuating circumstances, if the enrolled applicant fails to follow the appeal process within ten (10) calendars days of notification from the College he/she will forfeit the right to appeal, which will result in the College sending to the student written notification of administrative deletion of class registration and revocation of admission for future semesters. The College will make every effort to expedite the hearing timeline.

Appeal process:

1. The enrolled applicant will receive a letter from the dean of student services or designee detailing the denied status of the student, withdrawn class registration and the appeal procedure within seven (7) calendar days of the College鈥檚 decision to deny or revoke admission and to withdraw the student from enrollments. The enrolled applicant will be advised of the right to due process and request for appeal.
2. Upon receipt of a request for appeal from the student within the required ten (10) calendar days of notification, the dean or designee will convene the 麻豆视频 Committee and serve as a voting member. The purpose of the hearing is to provide the student notice of the basis for the College鈥檚 decision and the right to provide his/her explanation of the facts, as well as for the Committee to evaluate the facts of the case.
   • If, after the hearing, the Committee determines that (1) the enrolled applicant represents a threat or potential danger to the College and/or that (2) the revoked admission and withdrawn class registration are considered to be in the best interest of the College, the student鈥檚 admission to the College will be revoked, the student鈥檚 class registration will be administratively deleted, and the student will receive a tuition refund. The individual will be denied future admission/enrollment to the College.
   • If, after the hearing, the Committee determines that (1) the enrolled applicant does not represents a threat or potential danger to the College and/or that (2) the admission/ enrollment is considered to be in the best interest of the College, the student鈥檚 admission/re-enrollment to the College will be re-instated.
3. The Committee will review the proceedings of the hearing and make a decision by a simple majority vote within fourteen (14) calendar days of receiving the written request for the appeal. The College will make every effort to expedite appeal process. The dean of student services will inform the enrolled applicant by written correspondence of the Committee鈥檚 decision. The decision of the Committee will be final.

Approval date: May 11, 2010

Effective date: May 11, 2010

麻豆视频 shall ensure that students who receive associate degrees,
certificates or career studies certificates have completed the established graduation requirements.

To be eligible for graduation with an associate degree, certificate or career studies certificate,
students must:

1. File an official application for graduation by the established deadlines stated in the
   academic calendar (May be waived in the case of the General Education Certificate)
2. Fulfill all of the course and credit-hour requirements of the curriculum with at least
   twenty-five percent (25%) of credit semester hours acquired at ESCC
3. Be certified for graduation by the registrar
4. Earn a grade point average of at least 2.0 in all studies which are applicable toward
   graduation in their curriculum
5. Complete the graduation outcomes assessment tests (For degree-seeking students only)
6. Resolve all financial obligations to the college including those to the library

Approval Date: May 11, 2010
Effective Date : May 11, 1010

ESCC POLICY
Late Registration

Effective Date: November 2016
Responsible Office: Academic and Student Affairs

I. PURPOSE

To establish 麻豆视频’s policy regarding late registration and the schedule adjustment period. Issuance serves to notify ESCC students and employees of the policy.

II. AUTHORITY

The President has given the Vice-President of Academic and Student Affairs (VPASA) the responsibility and authority to establish and enforce the college’s late registration policy.

III. APPLICABLITY

This policy applies to all ESCC students.

IV. DEFINITIONS

Schedule Adjustment — Adding or dropping a class(es)
Schedule Adjustment Period — Five (5) business days after the first class of a course

V. POLICY

Registration for classes ends at 11 :59 PM the day before classes begin each semester. Anyone who has not registered and enrolled may not do so after this date.

Students who are already registered and enrolled by the first day of classes may adjust schedules by adding or dropping a class(es) during the Schedule Adjustment period, which is five (5) business days after the first class of the specific course has been held

Faculty may request schedule adjustments (adding classes) based on student circumstances. Such request must be approved by the VPASA.

VI. PROCEDURES

This policy is intended to allow students to:

• switch sections of the same class
• add a class
• drop a class in which they should not have been enrolled (i.e., a class not in their program of study) and add a class to replace it
• add back a class which was dropped for non-payment

Students may make schedule adjustments during the schedule adjustment period noted above by working with the instructor of the specific class they are adding or dropping or their advisor. The instructor should encourage the student to check with the Financial Aid Office to determine any impacts to a student’s financial aid resulting from a schedule adjustment. An instructor’s signature is also required for any schedule adjustment.

Students on waiting lists for full classes are automatically added to the class if/when seats become available. This can occur through the end of the Schedule Adjustment Period and does not require an instructor’s signature.

VII. INTERPRETATION

The authority to interpret this policy rests with the President, and is generally delegated to the Vice-President of Academic and Student Affairs

Date: 11/15/16

麻豆视频 Policy Smoking and Use of Tobacco Products

Effective Date: July 2021

Responsible Office:听Finance and Administration

Purpose

This policy establishes the rules concerning smoking and use of tobacco products on 麻豆视频’s (ESCC) campus and in facilities, vehicles, and vessels owned or controlled by ESCC.

Authority

Code of Virginia 搂 15.2-2820 (Virginia Indoor Clean Air Act)

The President has given the Associate Vice-President of Administration (Security and Human Resources) the responsibility and authority to establish and enforce the college’s employee alcohol and drug use policy.

Applicability

This policy applies to all students and employees in all positions at ESCC whether covered or non-covered under the Virginia Personnel Act, whether full-time or part-time, or paid on a salaried or on an hourly basis. This policy also includes all teaching and administrative faculty.

Definitions

Smoking: carrying or holding of any lighted pipe, cigar, cigarette, or smoking equipment of any kind or the lighting or inhaling or exhaling of smoke from a pipe, cigar, or cigarette of any kind. Wherever appearing in the associated policy and procedures, the term “smoking” shall be understood to include all of the activities identified in this policy section.

E-cigarette: a battery-powered device such as an electronic cigarette, electronic vaping device, personal vaporizer (PV), or electronic nicotine delivery system (ENDS) which simulates cigarette or tobacco smoking.

Policy

Smoking or inhaling any substance by any method, including but not limited to tobacco products, e-cigarettes, and aromatic smoking products, such as clove cigarettes, herbal cigarettes, etc., and using/consuming any type of tobacco products, including but not limited to chewing tobacco and snuff, is prohibited:

1. inside all college-owned and managed facilities, including parking garages, covered walkways, temporary enclosed structures, trailers, and tents as well as structures placed on college property by contractors or vendors;
2. in college-owned or leased/rented vehicles;
3. within interior spaces onboard college-owned or leased vessels – smoking may be permitted on exterior decks as designated by the vessel’s master;
4. on loading docks at college facilities;
5. within 25 feet of all entries, outdoor air intakes, and operable windows of college-owned or managed buildings; and
6. in outdoor areas during a college event or activity scheduled in the area, such as at a student activities event.

Violations of this policy and its associated procedures shall be cause for disciplinary action under the applicable personnel or student conduct policy.

The Associate Vice-President of Administration (AVPA) shall be responsible for developing and maintaining procedures that are consistent with this policy and that comply with applicable regulations, policies, and procedures of the Virginia 麻豆视频 College System (VCCS) and the laws, regulations, and policies of the Commonwealth of Virginia. The AVPA and the ESCC Chief of Police shall be responsible for ensuring that the provisions of this policy and its supporting procedures are implemented. Each supervisor, manager, department head, director, dean, and vice president is responsible to enforce the provisions of this policy in his/her respective area of accountability. All students, faculty, and staff are responsible for complying with the smoking policy.

Procedures

Smokers’ Practices

Those who smoke or use tobacco products outside of buildings are expected to be considerate and courteous of other individuals in the college community. They shall smoke/use tobacco products in locations such that they do not impede traffic flow in or out of buildings and shall be in a location where smoke cannot drift into office, class, or other occupied spaces. Additionally, smokers shall leave their smoking locations free of cigarette butts and other trash materials.

Users of smokeless tobacco products shall deposit the residue in a hand-held container which shall be disposed of in an exterior refuse container. All faculty, staff, students and visitors share the responsibility of keeping ESCC clean, attractive, and litter-free.

Disposal of Smoking Materials

The responsible administrators shall ensure that receptacles for disposal of smoking materials are provided 25 feet or more away from the public entrances/exits for their respective buildings to aid smokers in disposing of smoking materials. Smokers shall dispose of their smoking materials in a receptacle provided for that purpose and shall not litter state-owned property with smoking material waste. As noted above, users of smokeless tobacco products shall deposit the hand-held container in which any residue is held into an external refuse container.

Employee Work Breaks

In accordance with Virginia Department of Human Resource Policy 1.25 (Hours of Work) supervisors may grant classified employees working an 8-hour shift one morning break and one afternoon break which shall not exceed fifteen minutes each. These work breaks may be used to smoke outside buildings as provided in Section 2 above. No additional smoking breaks are allowed.

Designation of Outside Smoking Areas

Provided the provisions of the policy established in Section 2 above are observed, smoking or other use of tobacco products outside of college facilities may not be restricted to designated areas, except as stipulated below:

The responsible administrator on campus, on the recommendation of the Human Resources, may agree to provide a reasonable accommodation for the documented disability of a student, employee, or visitor by designating a limited outdoor area at the location as a non-smoking area for a discreet period of time. The determination may be appealed to the AVPA, whose decision in this regard is final.

Review Periodicity and Responsibility

The AVPA shall review this policy annually on the anniversary of its approval and, if necessary, recommend revisions.

Approved: July 14, 2021

Effective: July 15, 2021

ESCC POLICY:听Social Media

Effective Date: December 2014

Responsible Office: Institutional Advancement Department

I. PURPOSE

To establish 麻豆视频鈥檚 policy regarding social media. Issuance serves to notify ESCC students and employees of the policy.

II. AUTHORITY

The President has given the Institutional Advancement Department (Director of Development and Marketing/Public Relations Specialist) the responsibility and authority to establish and enforce the college鈥檚 social media policy.

III. APPLICABLITY

This policy applies to all ESCC students and employees.

IV. DEFINITIONS

Social media: Forms of electronic communication (as Web sites for social networking and microblogging) through which users create online communities to share information, ideas, personal messages, and other content (as videos), including but not limited to Facebook, Twitter, Instagram, MySpace,YouTube, etc.

V. POLICY

ESCC鈥檚 official social media outlets are its website (), Facebook page (), and Twitter account (@ESCCva).

ESCC鈥檚 social media activity is intended to be a venue for positive social interaction among ESCC students, alumni, employees, for informing those groups and the community about College activities, and for marketing the College in such a way that honors the interactive social media. The Institutional Advancement Department is the administrator of the Facebook page, in collaboration with the President, Vice-President of Academics and Student Affairs, and Instructional Technologist.

VI. PROCEDURES

Any ESCC unit, program, department, event or activity that desires to establish a Facebook page or other social media presence must contact Eve Belote, Director of Development (757.789.1767, ebelote@es.vccs.edu).

Existing ESCC policies that govern the behavior of currently enrolled students and employees also apply to currently enrolled students and employees who participate on ESCC鈥檚 official Facebook page or other ESCC social media outlets. Students should refer to 鈥淪tudent Rights and

Responsibilities鈥� in the ESCC Catalog and Student Handbook. Employees should refer to the Faculty and Staff Handbook.

Official college content posted by college employees: The Marketing/Public Relations Office is the official clearing house for approved college content to be placed on the official Facebook page or other ESCC social media outlets. Official content posted must be current; favorably depict ESCC programs, services and student life; comply with all college policies and the college鈥檚 branding and style guidelines; honor the privacy of any individual who asks not to have his or her image posted on Facebook or other social media outlets; and comply fully with , , and other social media guidelines, terms and conditions.

Prior to posting, content will be reviewed by the Institutional Advancement Department to ensure compliance and to review quality of photos, graphics and videos. To submit a content request, contact Eve Belote (757.789.1767, ebelote@es.vccs.edu) or Laurie Swain (757.789.1797, lswain@es.vccs.edu).

Content posted by others: An individual who 鈥渓ikes鈥� the official ESCC Facebook page is able to interact on the page and receive content posted on the page. These individuals cannot be censored by the page administrator and are only censored by . Individuals who 鈥渓ike鈥� ESCC鈥檚 official Facebook page are expected to abide fully by 贵补肠别产辞辞办鈥檚 Statement and report violations to Facebook. Individuals who follow ESCC on Twitter must follow . The College reserves the right to remove any content deemed offensive and/or inappropriate.

Photos and videos: All photos and videos requested by ESCC employees for posting on the College鈥檚 official Facebook page or Twitter account will be reviewed by the Institutional

Advancement Department to ensure compliance and to review quality. The release of photos or videos by employees on ESCC鈥檚 Facebook page or other ESCC social media outlets will be governed by the college鈥檚 Photography and Videotaping Policy.

Updating and maintenance: The Institutional Advancement Department will frequently monitor the official College Facebook page and other ESCC social media outlets to ensure currency, accuracy, and compliance, as well as to respond to requests for information that have been posted.

VII. INTERPRETATION

The authority to interpret this policy rests with the President, and is generally delegated to the Institutional Advancement Department.

础辫辫谤辞惫别诲:听Linda Thomas-Glover, President

EASTERN SHORE COMMUNITY COLLEGE ACADEMIC AND STUDENT AFFAIRS POLICIES

HIGH RISK INSTRUCTIONAL PROGRAM SAFETY POLICY

Policy Number:

Last Reviewed: April 22, 2015

Responsible Department: Vice President of Academic and Student Affairs

I. PURPOSE

This policy addresses student, faculty, staff, and guest safety when using machines, equipment, and power tools in shops or other academic training facilities of 麻豆视频 (ESCC). This policy defines requirements that must be addressed by each shop.

II. AUTHORITY

The President has given the Vice President of Academic and Student Affairs the

responsibility and authority to establish and enforce the college鈥檚 High Risk Instructional Program Safety Policy.

III. APPLICABILITY

This policy applies to all employees, students, and guests when in a high risk instructional program shop.

IV. DEFINITIONS

A shop is a room or set of rooms with machine tools or other fabrication equipment, including equipment for woodworking, metal machining, metal forming, sand blasting, and/or welding.

Academic shops include shops that directly support the teaching functions of the College. Shops related to maintenance and service activities or reporting to maintenance or service departments are not covered by this policy.

Machines are mechanical device with moving parts that do work when given power from electricity, gasoline, etc.

Equipment are tools, machines, etc. that are needed to do a particular job or activity such as fabrication, processing, or preparation of products from raw materials and commodities.

Tools include:

• Machine tools such as fixed and bench top powered equipment used for cutting, drilling, milling, sanding, blasting, shearing, punching, or otherwise forming solid materials such as metal, plastic, and wood. Examples include but are not limited to table saws, band saws, drill presses, lathes, belt sanders, bench grinders, pedestal grinders, and metal shearing equipment.
• Welder鈥檚 tools include electrode holders for welding with manual electrodes, welding torches, cleaning tools, such as hammers for slag removal, pneumatic hammers, wire brushes, and grinding machines, tools for fitting the parts to be joined, tools for moving and turning hot work pieces, tools for aligning welding equipment, jigs, and fixtures, and measuring instruments, such as gauges and Data on equipment for special welding methods, such as resistance, ultrasonic, and diffusion welding, are given in the articles dealing with these methods.
• Portable power tools include circular saws, routers, drills, nail guns, and other powered tools that are typically held in place by the operator rather than being fixed in place or positioned on a bench top.

V.听 POLICY

A. Safety Manual Requirements

Colleges within the Virginia 麻豆视频 College System (VCCS), such as ESCC, that have high risk academic programs with shops where students, faculty, staff, and guests use machines, equipment, and/or portable power tools shall ensure that each shop has a written manual related to safety. The manual must be kept current, shared with anyone using the shop and/or its machines, equipment, and/or tools, and followed by all. It must address the five components and subtopics listed below. Additional components may be added as appropriate, particularly those that reflect OSHA or industry standards.

1. Code of Conduct

Each high risk instructional program must create a code of conduct listing rules of behavior for students in industrial programs. Each student must sign the code of conduct to indicate that they will follow and practice all safety policies taught in class. The code should include requirements related to student behavior in general and be consistent with existing college policies. The code should also include sanctions, beginning with intermediate sanctions and progressing to dismissal from a class period, class, or program if warranted. Instructors must be able to enforce such sanctions in order to make the code effective.

2. General Safety

Each high risk instructional program must have general rules in place to ensure the safety of students, faculty, staff, and guests in the shop. At the minimum, those rules must include the following:

• No one is allowed to be in the shop and use the machine, equipment, or tools therein without permission of the instructor.
• No one is allowed to work in the shop alone. Students must always be supervised when working in the shop. If the instructor must step-out of the room for any reason, students must stop working and power-down machines, equipment, and tools.
• No students may use machinery, equipment, and tools on which they have not been trained.
• The shop, and its equipment and tools, may not be used outside of established
• All machine guards must be in place when equipment is in
• The operator must remain near equipment while it is
• Damaged equipment, or equipment that does not appear to be operating normally, must not be used.
• College shops, machines, equipment, and tools may not be used for personal projects. All projects must be performed under the supervision of an instructor and provide a learning experience for the entire Work on these projects is to be used to monitor a student鈥檚 progress and be evaluated for a grade in a course.
• Untrained persons in the shop or work area must be informed of these basic safety rules before observing the use of the machines, equipment, or tools.
• Untrained individuals may not use the machines, equipment or
• Incidents or problems must be reported to and investigated by the Vice President of Academic and Student Affairs or his/her designee.
• The instructor may remove any student, faculty, staff, or guest from the shop for unsafe practices or unsafe behavior.

3. Personal Protective Equipment (PPE)

Each high risk instructional program must require students, faculty, staff, and guests to wear Personal Protective Equipment to be protected from exposure to work place hazards and the risk of injury when working in the shop. All personal protective clothing and equipment must be of safe design and construction and appropriate for the work to be performed. The instructor will provide the students with a list of the required PPE for each course. Two sets of PPE will be kept in each shop for the use of administrators or guests.

4. Safety Training

Each high risk instructional program must provide safety training for any students, faculty, staff, or guest that may use the shop. For students, a competency measure to qualify students to practice safety in the shop is required. Students must be held accountable for passing the safety test before operating any machines, equipment, or tools in the shop. When possible, safety tests should be promulgated by industry governing bodies or professional organizations. For critical safety questions missed, or when a test is failed, instructors should either require re-taking of the test or questions or work with the student one-on-one to understand the core concept. If听the instructor chooses to work with the student rather than utilize a written re-test, results should be documented to provide evidence that the student understands the concept.

The training program must include the following:

• Tour of the shop, including the location of safety equipment, MSDS sheets, and other relevant materials
• Review of general safety rules and practices
• Safe operation of the specific machines, equipment, and power tools in the shop that the students will be using
• Emergency training and awareness of specific risks of fire, electrocution, or injury to reduce the likelihood of confusion and panic during extreme situations. Student should be trained on the use of fire blankets, fire extinguishers, emergency kill-switches, conduits in the case of an electrocution, and other necessary materials and methods to provide safe, immediate protection of students, instructors, staff, guests, and the facility. Basic first aid should also be included, such as use of an AED. Training in basic response to specific industry risks can be helpful in the classroom (and ultimately on the jobsite) and increase student preparation for jobs after completing the program.
• Building evacuation route, emergency procedures and emergency telephone location
• Develop a mechanism for corrective reinforcement of safety rules and how this will be accomplished.

5. Facilities, Equipment, and Tools

Each high risk instructional program must reduce common hazards associated with the use of a shop that contains machines, equipment, and tools. The following will reduce the likelihood of accidents.

• Ensure that the shop is kept organized, neat, and clean to meet OSHA
• Ensure that safety signage is properly
• Ensure that all machines, equipment, and tools are inspected before and during the semester by the instructor and that each inspection is documented.
• Ensure that any machines, equipment, and tools that are not in good working order or not equipped with effective guards are not be used.
• Ensure that all machines, equipment, and tools get regular
• Maintain written safety procedures for each machine. (This may be a document prepared by the ) These written procedures should address safety precautions for routine risks such as changing cutters, as well as more significant risks that may require full lock-out tag-out.
• Schedule an audit with the OSHA or VOSH at least every three

B. Instructor Safety Requirements

College instructors engaged in teaching courses considered 鈥渉igh risk鈥� within the VCCS must demonstrate a requisite knowledge and skill set through a combination of training and experiences. They are therefore required to:

• Stay current in their industry so that students may be provided with a relevant, quality, and safe learning experience through one or more of the following options:
  • Obtain and keep current industry specific certifications and credentials in their field
  • Participate in continuing professional education related to their field
  • Read and study textbooks that are written or endorsed by industry organizations
  • Maintain a business related to the program in which they are teaching
  • Utilize advisory councils for support and information
• Take a safety course by a certified professional no less frequently than every four years. Other circumstances, such as new equipment or infraction of safety rules, may warrant interim training.
• Be familiar with emergency equipment and how to use
• Provide information on and stress the importance of safety in course Make safety part of the student鈥檚 grade through the use of lessons, tests, and general practices to ensure safety is emphasized. Furthermore, the syllabi should indicate where safety standards originate, such as professional organizations and governing bodies. This enhances the student鈥檚 knowledge and allows them to tie classroom procedures to those practiced in industry.
• Provide a list of the required safety equipment in course
• Enforce practices written in course
• Schedule at least one annual meeting (two is preferred) of the program advisory council to allow them to provide input on curriculum and discuss safety topics relevant to current In addition, they should examine the safety manual and provide feedback on safety-related topics in current industries.

Instructors will be evaluated on whether they are teaching and practicing current, appropriate safety standards, as well as receiving current professional training in their field in their performance evaluations. In addition, instructor performance in meeting safety requirements, enforcement of safety policies, and compliance with the requirements above will be assessed in the student evaluations of instruction.

VI. PROCEDURES

VII. SANCTIONS

The college considers violation of this Policy to be a serious offense. Violations of this policy will be referred to the Vice President of Academic and Student Affairs for enforcement and sanctions.

VIII. INTERPRETATION

The authority to interpret this policy rests with the President, and is generally delegated to the Vice President of Academic and Student Affairs.

Approved:听Linda Thomas-Glover, President

ESCC POLICY Allowable Costs for Federal Grants

Effective Date: May 2017
Responsible Office: Finance and Administration

I. PURPOSE

To establish 麻豆视频’s (ESCC) policy on allowable costs in conjunction with Federal grants.

II. AUTHORITY

The President has given the Vice-President of Finance and Administration the responsibility and authority to establish and enforce the college’s allowable costs for Federal grants policy.

III. APPLICABLITY

This policy applies to all Federal grants received and administered by ESCC.

IV. DEFINITIONS

Allocable: The cost is incurred for the benefit of only one project, or the item can be easily assigned to multiple benefiting projects. A specific project may only be charged that portion of the cost that represents the direct benefit to that project.

Allowable: Costs must conform to any limitations or exclusions stated in generally accepted accounting principles or in the sponsored agreement; i.e., the cost must be designated as “allowable” and not specifically as “unallowable” by regulation or grant/contract-specific award conditions.

Consistent: Similar costs are treated as direct or Facilities and Administrative (F&A) costs when incurred in like circumstances. Costs generally direct charged to a sponsored project should not be included as F&A costs on other projects when incurred for the same purposes. Where ESCC treats a particular type of cost as a direct cost of sponsored agreements, all costs incurred for the same purpose in like circumstances shall be treated as direct costs of all activities of the institution.

Reasonable: Cost is generally recognized as necessary for the performance of the project and is one that a prudent person would consider reasonable given the same set of circumstances.

V. POLICY

This policy outlines determination of allowable costs for Federal grants at ESCC. The policy matches The Office of Management and Budget (0MB) Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), specifically 2 CFR 200, Subpart E ().

Except where otherwise authorized by statute, costs must meet the following general criteria in order to be allowable under Federal awards: (a) Be necessary and reasonable for the performance of the Federal award and be allocable to the grant. (b) Conform to any limitations or exclusions as to types or amount of cost items. ( c) Be consistent with policies and of ESCC and the VCCS. (d) Be accorded consistent treatment. A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the Federal award as an indirect cost. (e) Be determined in accordance with generally accepted accounting principles (GAAP) (f) Not be included as a cost or used to meet cost sharing or matching requirements of any other federally-financed program in either the current or a prior period (g) Be adequately documented.

VI. PROCEDURES

Regardless of the funding agency, ESCC will determine allowable costs for sponsored programs based on answering the following:

• Are/do the costs
  • Allocable, allowable, consistent, and reasonable in like circumstances?
  • Allowed by ESCC and the Virginia 麻豆视频 College System (VCCS)?
  • Allowed by Sponsor?
  • Allowed by 0MB Uniform Guidance?
  • Serve the grant purpose as outlined in the grant proposal?

Costs will be reviewed by the grant Principal Investigator, Co-Principal Investigator, Grants Accountant, and the Vice-President of Finance and Administration to ensure agreement on the above questions.
VII.INTERPRETATION
The authority to interpret this policy rests with the President, and is generally delegated to the Vice-President ofFinance and Administration.

Approved: Dr. Linda Thomas-Glover, President

Date: 5/11/17

ESCC POLICY: Fast Forward (formerly Workforce Credentialing Grant) Procedures

Effective Date: 10/6/2017

Responsible Office: Workforce Development Services (WDS)

I. PURPOSE

To establish 麻豆视频’s policy regarding the Fast Forward initiative as required by the VCCS.

II. AUTHORITY

The President has given the Dean of Workforce Development Services responsibility and authority to establish and enforce the college’s Fast Forward policy.

III. APPLICABILITY

This policy applies to all students of the college.

IV. DEFINITION

FastForward is a grant-funded program helping Virginians get the jobs they want and the salaries they need. FastForward programs are short-term training courses offered through Virginia’s 麻豆视频 Colleges to help you fast-track your career. Visit fastforwardva.org for more information.

V. POLICY

Policy related to FastForward

FastForward Drop/Transfer Policy

FastForward courses represent a financial commitment by the Commonwealth of Virginia to assist Virginia citizens to obtain high-demand credentials leading to employment. As such, there is a clear expectation that students registering for FastForward classes will commit the required time and effort to successfully complete the program and obtain the related credential in the specified timel therefore, students will not be dropped or transferred to a subsequent class after a class has started unless a docuemented extenuating circumstance prevents them from completing the class and/or obtaining the related credential within established FastForward guidelines.

Students are expected to first communicate concerns with their instructor to work out alternatives in lieu of requesting a drop or trnasfer and must submit their request and justification to the Workforce Development Center in writing.

Extenuating circumstances may include but are not limited to:

Physical

• Physical condition as documented by a physician that expressly prohibits the student from attending class and/or performing any physical requirements of the class;
• Involvement in a serious accident that would prohibit student from attending class, accompanied by a physician’s release (see above);
• Acute illness or serious on-going medical condition as documented by a physician;
• Life-threatening illness of an immediate family member or partner that alters the student’s ability to attend class (documentation may be requested);

Situational

• Bereavement of an immediate family member or partner requiring additional absence beyond normal circumstances; or
• Documented acute domestic situation that impairs student’s ability to attend class.
• Student will be required to provide verifiable documentation for any extenuating circumstance. 麻豆视频’s Workforce Development Center makes the final decision on any request. Written appeals of the decision must be made to the Dean of Workforce Development Services within (5) business days of any denial.

REFUNDS

Participants may receive a refund if they withdraw no more than five (5) business days prior to the start of class. No refunds are provided after that time. Note: Online classes are non-refundable. You may contact the Workforce Development Center Monday through Friday from 8 a.m. to 4:30 p.m. if you have questions.

All refunds are issued via check through the state treasurer’s office and generally take four to eight weeks to arrive. Please note that all refunds are automatically issued to the class registrant even if the tuition was paid by another individual, employer, or organization.

CANCELLED CLASSES

Each course is offered on the condition of adequate enrollment. WDS reserves the right to cancel any course due to low enrollments or other circumstances deemed sufficient to cancel a class. WDS reserves the right to make necessary changes in the schedule that may be dictated by enrollment, personnel requirements, or availability of facilities. When a class is cancelled by the college, registered participants will be notified and given the option of attending another section of the same class (if available) or accepting a full refund.

REPEATING A FAST FORWARD PROGRAM OR PORTION THEREOF:

Students may repeat a program if funding opportunities allow for enrollment. FastForward course funding is only tied to the initial enrollment and shall not be accessed to repeat a FastForward program or portion thereof. Additional funding opportunities and student-funded options are encouraged.

COMPLETION AND NON-COMPLETION OF A PROGRAM

Student grades are recorded int he Virginia 麻豆视频 College System (VCCS) Student Information System (SIS) and Workforce Enterprise System (WES). Certificates of completion are awarded for successful completion of programs. Instructors are responsible for notification of non-completion of the program. The student grade appeal policy applies to final course grades only.

APPEAL PROCESS

A student has the right to appeal a final course grade for allegations that (1) the methods or criteria for evaluating academic performance as stated in the class syllabus or as communicated by the instructor by e-mail or Blackboard announcement were not adhered to in determining the final grade; (2) the instructor applied grading criteria unfairly or arbitrarily.

A student who believes that an instructor made an error in reporting a final grade must notify the instructor within ten (10) calendar days of the date final grades were made available to the student through the online student information system, myESCC. Should a student wish to appeal the final grade after meeting with the instructor, the student must submit a written request along with supporting evidence to the Dean of Workforce Development Services within seven (7) calendar days.

The appropriate administrator will contact the student and instructor and meet (via telephone conference, in person or through the use of emails) to discuss the disputed final grade. Within three (3) calendar days the appropriate Dean will render a written decision. If the student remains dissatisfied, the student may appeal the administrator’s decision by submitting a written request to the President of the College within seven (7) calendar days. The President’s decision will be final. Failure to observe time limits disqualifies any future appeals.

As a last resort, students may file a formal complaint with the State Council for Higher Education in Virginia (SCHEV). Detailed information about SCHEV’s formal student complaint procedure, the types of complaints they will not address, or to file a written “Student Satisfaction Form” with the agency can be found on the SCHEV Student Complaint website. http://www.schev.edu/index/how-do-i/student-complaints

TIME TO CREDENTIAL

Within 5 business days, the student grades for FastForward courses shall be entered into WES. Students shall complete the course within the specified timeframe in order to successfully receive a passing grade. Students shall also complete the FastForward credential within 120 days of course completion.

PAYMENT POLICIES

As outlined in the FastForward promissory note, the student shall be responsible for payment of the second 1/3 of the course cost upon failing the course.

If the student does not successfully complete the course by earning an “S” grade within thirty (30) days of the course end date, the student shall agree to pay an additional 1/3 of the total course cost to: 麻豆视频. If the student earns an “S” grade within thirty (30) days of the program end date, the student will not have any further financial obligations to the College for this course.

If the student must pay an additional amount, he/she understand and agree to the following terms:

A. The student agrees that he/she must pay all the money he/she owe to the College. The student also agrees not to claim that he/she do not owe the money to the College.

B. If the College does not receive payment within the timeframe noted in the College policy, the student understands and agree that the Commonwealth will take all actions, including debt set-off, to collect the money he/she owes to the College.

C. The student also agrees to pay all associated collection costs and/or attorney’s fees if necessary to collect the money he/she owes to the College.

A student’s continued attendance at the college depends on payment of all debts owed to the college. Should the student fail to satisfy all due and payable amounts for tuition and fees, college fines, or other financial obligations owed to the college, the student may be suspended. The student shall not be allowed to register in any succeeding semester until all current debts owed to the college have been satisfied. An exception to this policy will be granted when a debt owing student registers under a third party contract arrangement. If the third party is responsible for the tuition payment under the contract, the named students on the contract may register even if individual debts to the college are outstanding.

Students who owe $500 or more to any individual college in the VCCS will not be allowed to register at any college in the VCCS until their debt is satisfied. A cross-college financial hold will be placed by the college on the student’s account in the Student Information System (SIS) when the student’s past due debt is equal to or greater than $500.

The hold will automatically block registration at all other colleges in the VCCS until the debt is satisfied by the student and the hold is cleared by the hold-setting college. An exception to this policy will be granted when a debt owing student registers under a third party contract arrangement. If the third party is responsible for the tuition payment under the contract, the named students on the contract may register even if individual debts to any college in the VCCS are outstanding.

FOR ALL STUDENTS:

1. The purpose of Fast Forward is to financially assist the student to gain the knowledge AND the applicable industry recognized credential or licensure. Therefore, the student agrees to seek the applicable credential or licensure associated with the program whether it is incorporated into the program cost or requires them to obtain the credential or licensure at an additional cost. The student also agrees to provide proof satisfactory completion of the credential or licensure to the College.
2. The student understands that their social security number (SSN) is required in order to maintain enrollment in the class. The student SSN is collected in accordance with federal and state law, and to claim the tax refund and other applicable state refunds and payments in cases where the student must pay the College; for debtor information and skip-tracing; and to track and report the number of students who attain noncredit workforce credentials and other outcomes under this FastForward policy.
3. If the student is less than 18 years old, a parent or legal guardian has completed this agreement on their behalf.
4. The student agrees to the withdrawal, refund, repeat, completion, and non-completion procedures at the College.
5. The student understands that they may file a complaint(s) using the procedures established by the College.
6. Virginia “domicile” means that the student has lived in Virginia and intended to stay here indefinitely for at least one year prior to the date of this application. He/she understands that they must be domiciled in Virginia to receive the discount applied to this course. If he/she does not have domicile in Virginia, the student will pay the full cost of the course, which is equal to three times the amount paid at initial enrollment.
7. The student has not previously enrolled in and successfully passed this training program at a Virginia 麻豆视频 College. If he/she have previously enrolled in and successfully passed this training program at a Virginia 麻豆视频 College, the student understands that they are not eligible to receive FastForward funding for this training program and agree to pay an additional 2/3 of the total course cost to the community college where the student is now enrolling.

Satisfactory proof of completion of a workforce credential: For documentation purposes, original documentation including certificate from the third-party awarding entity must be presented to WDS staff in the ESCC Workforce Development Center.

Approved: Linda Thomas-Glover, President

Date: 10/24/17

ESCC POLICY 鈥� DOGS ON CAMPUS

Academic Misconduct Policy

ESCC POLICY

Photography and Digital Recording and Usage

Effective Date:

Responsible Office: Institutional Advancement (Director of Development)

I. PURPOSE

To establish 麻豆视频鈥檚 policy regarding photography and digital recording activities and usage. Issuance serves to notify ESCC students and employees of the policy.

II. AUTHORITY

The President has given the Office of Institutional Advancement the responsibility and authority to establish and apply the college鈥檚 photography and digital recording and usage policy.

III. APPLICABILITY

This policy applies to all ESCC students, employees, and visitors to campus.

IV. POLICY

ESCC is a public institution and uses photographs, photographic images, names, and audio, digital and video recordings of students, employees, and visitors in common areas of the college in printed and/or electronic marketing materials to advance the mission of the college.

V. PROCEDURES

• By registering at, visiting, or being employed by ESCC and being present in public settings, students, visitors, and employees authorize use and reproduction by the college, or anyone authorized by the college, of any photographs or recordings taken while at ESCC without compensation.
• All photographic prints and digital photo and audio files and recordings shall constitute ESCC property, solely and completely.
• The Office of Institutional Advancement does not attempt to collect photo and recording release
  • Students and employees may choose to exclude themselves from a photograph or recording and may also request that their image not be used in any college-related print or electronic media by contacting the Director of Development in writing.
  • When possible, every effort will be made by the photographer or recorder to notify individuals within the shoot area that photographs are being taken for promotional use.
  • A disclaimer will be included on special event programs (commencement, Heritage Celebration, ) as follows: Thank you for joining us today. Photographs or recordings taken at this event may be used in perpetuity for ESCC and the ESCC Foundation printed and electronic media. If you do not wish your image to be used, please contact (insert name), Director of Development, at (email address and phone number) within two business days.
  • The individual designated with planning college events at which a photographer or recorder will be present is responsible for ensuring that the disclaimer is included in the event program.
• In the event an individual request his or her photo/recording not be used, the specific photo or recording will be deleted or destroyed.

VI. INTERPRETATION

The authority to interpret this policy rests with the President and is generally delegated to the Director of Development.

Approved: Linda Thomas-Glover, President

Date:

ESCC Policy

Student Clubs, Organizations, and Activities

Effective Date:
Responsible Office: Vice President of Academic and Student Affairs

I. PURPOSE

To establish 麻豆视频鈥檚 (ESCC) policy regarding student clubs, organizations, and activities. This policy should help enhance the students鈥� educational experiences and develop life-long friendships. As a member or officer of a student club, the student’s involvement will directly impact personal development and leadership skills.

II. AUTHORITY

The President has given the Vice President of Academic and Student Affairs (VP A&SA) the responsibility and authority to establish and enforce the college鈥檚 Student Club Policy.

III. APPLICABILITY

This policy applies to the student activities coordinator, student club advisors, and all students of the college.

IV. DEFINITIONS

Activities: Cultural events, cookouts, clubs, community and college service projects, performances, trips abroad and lectures are examples of extracurricular activities planned and coordinated by the student activities department. Events such as these are designed to enrich and enhance the students’ academic experiences.

颁濒耻产蝉:听Student groups designed to meet a specific interest of students. These may be academic, social or interest based. These clubs have an advisor, are initiated and led by students, are approved by Student Activities Coordinator, VPA&SA and the President and are overseen by the Student Activities Coordinator.

Organizations: Student groups designed to serve the entire campus community such as the Student Government Association (SGA) or groups tied to outside affiliations like Phi Theta Kappa (PTK). These organizations have an advisor, are initiated and led by students, are approved by the Student Activities Coordinator, VPA&SA and the President and are overseen by the Student Activities Coordinator.

V. POLICY

The Office of Student Services assists students and faculty in the planning of events and in developing new student organizations. Every student organization is subject to recommendation by the VP A&SA and the approval of the President before it can be chartered and recognized as an听official College activity. Until this process is complete, clubs and organizations may not begin fundraising. Each organization has membership open to the members of the student body unless otherwise stated.

VI. ESTABLISHING NEW CLUBS AND ORGANIZATIONS

Establishing a club requires the following:

• A written request to establish a club or organization, including a rationale for creating the club or organization and its goals, must be submitted to the Student Activities Coordinator. Private clubs or associations, social fraternities and sororities will not be authorized or recognized by the College.
• The Student Activities Coordinator will assist the student group in preparing the requirede constitution and by-laws, finding the required faculty/staff sponsor and in completing the Application for Student Club Recognition form.
• The Application for Student Club Recognition form, the rationale, the constitution and the by-laws will be submitted to the VPA&SA for review. When there is an affiliation with an outside organization such as a national society, the outside organization’s constitution and by-laws must also be submitted.
• The VPA&SA recommends approval or disapproval of the request to the President.
• The President approves or denies the request for the establishment of the club or organization.
• If club or organization is approved, the VP submits paperwork to the Business Manager to begin the process of setting up a budget account. No fundraising can begin until the budget account number is in place in AIS.
• The VP A&SA notifies the club sponsor of outcome.

VII. NONDISCRIMINATION

ESCC shall recognize and encourage honorary, scholastic, and service organizations and clubs that do not restrict membership based on race, color, gender, age, religion, disability, national origin, sexual orientation or other non-merit factors.

All student activity programs and recognized organizations must comply with the ESCC’s nondiscrimination policy, except as follows:

Any recognized religious or political student organization shall be authorized to limit certain activities only to the members who are committed to furthering the mission of such organization. Such activities include ordering the organization ‘s internal affairs, selecting the organization’s leaders and members, defining the organization’s doctrines, and resolving the organization’s disputes.

VIII. DISSOLUTION OF EXISTING CLUBS

When a club has been inactive in the previous school year, the VPA&SA will notify the last sponsor and/or the organization’s president by October 15 that the club is considered inactive.

If the club has not been reactivated by December 1 of the following year, the money in the club’s account will revert to the SGA vending fund.

If a club decides to seek reactivation, the organization must notify in writing the VPA&SA. If the reactivation takes place before the money in the club’s account has been reverted to the SGA Vending Fund, the money on balance in the club’s account will be available.

IX. CLUB ACCOUNTS AND BUDGET

Student organizations are required to operate a budget setup from fund raising activities. All student organizations’ funds are deposited and expended through accounts in the student organizations’ names which are maintained in the College’s Business Office. All withdrawals from individual club accounts must be made on a Student Club Request for Disbursement form, which requires signatures of both the club’s president and the club’s sponsor and receipts attached. No funds will be withdrawn without proper receipts or documentation. The Student Club Request for Disbursement form can be obtained in the Business Office.

At the end of each academic year, each club will check its financial records with those of the Business Office for verification.

X. FUNDRAISING ACTIVITIES

Student groups officially recognized by 麻豆视频 may conduct fund-raising activities using College facilities in accordance with the following guidelines:

• All fund-raising activities must be conducted in accordance with all College policies and procedures as well as local, state, and federal laws and regulations.
• Activities conducted by student groups using College facilities must not inconvenience, harass or annoy other members of the College community.
• All fund-raising activities conducted by student groups must be submitted for approval to the Student Activities Coordinator or the VPA&SA at least two weeks in advance of the event.
• To prevent similar events from coinciding with each other, scheduling of fund-raising activities is done on a first-come, first-served basis.
• Any facility, equipment or supplies provided by the College should be requested in advance withe the appropriate College staff.
• Club or organization members are solely responsible for the set up and clean-up of any event including any fliers posted throughout the building.
• If any contracts are to be signed, they must be submitted to the VP of Finance and Administration for approval and signature.
• Selling of raffle tickets is allowed, if the amount collected is less than $30,000 per year for ESCC.
• All proceeds should be brought to the business office along with a completed Student Club Funds Transmittal Form within one business day of the fund raising event.
• Funds should only be used for club or organization expenses.
• Students may not solicit vendors or alumni for donations or support without prior approval from the Development Office.

XI. GUIDANCE, CONSULTATION, AND COMPLAINTS

The Vice President of Academic and Student Affairs will provide policy and procedural information.

XII. INTERPRETATION

The authority to interpret this policy rests with the President, and is generally delegated to the Vice-President of Academic and Student Affairs.

Approved: Linda Thomas-Glover, President

Date: 7/22/14

Jeff Holland, ESCC Board Chair

Date: 7/22/14

ESCC NO WEAPONS ON CAMPUS POLICY

听Effective Date: 10/15/2012

Responsible Office: 麻豆视频 Campus Security Department

I. PURPOSE

To establish 麻豆视频鈥檚 policy regarding weapons on campus.

II. AUTHORITY

The President has given the Campus Security Department the responsibility and authority to establish and enforce the college鈥檚 No Weapons on Campus Policy.

III. APPLICABLITY

This policy applies to all employees, students and visitors/third parties of the college.

IV. DEFINITION

Weapons are defined as any instrument of combat, or any object not designed as an instrument of combat but utilized for the purpose of inflicting or threatening bodily injury to an individual.

Firearms are defined as any gun, rifle, pistol, or handgun designed to fire bullets, B. B.s or shot, regardless of the propellant used.

V. POLICY

Pursuant to the VCCS Policy Manual, Section 3.14.6 (Workplace Violence Prevention and Threat Assessment Policy), to the extent allowed by law, 麻豆视频 prohibits carrying weapons/firearms on campus property.

A. Firearms (prohibited action)

1. Possessing, brandishing, or using a weapon while on state premises by students, except where possession is a result of the participation in an organized and scheduled instructional exercise for the course, or where the student is law enforcement professional;
2. Possessing, brandishing, or using a firearm, weapon, or other device by faculty or staff that is not required by the individual鈥檚 position while on college/system office property or engaged in the college/system office business; or in violation of law or other college/system office policy, except where the employee is a law enforcement professional;
3. Brandishing, using or possessing a weapon without a permit to carry a concealed weapon by the third parties while on campus in the academic or administrative buildings, or while attending a sporting, entertainment or educational event, when specifically asked by the college to agree not to possess a weapon as a condition of attendance. This provision does not apply to law enforcement personnel.
4. Brandishing or using a weapon by third parties with a permit to carry a concealed weapon while on campus in academic or administrative building, or while attending a sporting, entertainment or educational event, when specifically asked by the college to agree not to possess a weapon as a condition of attendance. This provision does not apply to law enforcement personnel.

B. Weapons (prohibited action)

1. Using other materials or items as dangerous weapons is also An item is used as a dangerous weapon when it is used with intent to cause harm, threaten, or intimidate.
2. Specifically prohibited items include, but are not limited to the following: explosive or incendiary devices, sheath knives, stilettos, switchblades, dirks, daggers, pocket knives with blades over three inches in length and carrying of any knife in such a manner that makes it visible to the general public, and any other item or object utilized for the purpose of inflicting or threatening bodily injury to an individual.

C.听 Violation

1. 听Any individual who is reported or discovered to possess a firearm or weapon on college property will be asked to remove it Failure to comply may result in a student disciplinary action and/or arrest.

VI. PROCEDURES

A. Reporting Incidents of Weapons on

1. Employee Responsibilities
   • Any employee who becomes aware of a weapon on campus shall immediately report it to his/her supervisor or the Campus Security Department. If the supervisor or Security Officer is unavailable, or is the alleged perpetrator, the incident shall be reported to the Accomack County Sheriff鈥檚 Office. In the event of an emergency, dial 911.

2. Management Responsibilities
   • Any manager/supervisor/faculty who becomes aware of a weapon on campus, must immediately report it to their manager/supervisor and Campus Security If the act represents an immediate threat of harm to any individual or themselves, it must be reported immediately to the Accomack County Sheriff鈥檚 Office. In the event of an emergency dial 911.

B. Investigation

1. Employee Responsibilities
   • All employees shall cooperate with any investigation of weapons in the workplace. Employees will be asked to provide statements regarding a weapon which they
2. Management Responsibilities
   • Investigation of reported weapons on campus shall be conducted initially by the VP of Finance and Administration or the Administrator in Charge (AIC) and Campus Security Department. The investigation shall be conducted on an immediate, priority basis, following emergency medical care if needed, and in a manner consistent with the concepts of confidentiality, impartiality, and due process. Known or suspected physical evidence should not be touched without law enforcement guidance whenever possible.
   • As part of the investigation, the VP of Finance and Administration or the AIC and Campus Security Department will obtain statements from the individuals involved in the incident and any witnesses.
   • The President or VP of Finance and Administration shall take appropriate disciplinary action in accordance with DHRM鈥檚 Standards of Conduct Policy 60 and this policy. The manager/supervisor should consult with Campus Security prior to issuing any formal disciplinary action.

C. ESCC prohibits any form of retaliation against an employee making a report under this

VII. SANCTIONS

Sanctions will be commensurate with the severity and/or frequency of the offense. ESCC is committed to ensuring the safety of all employees, students and visitors to the campus community. Any violation under this no weapons policy is an extremely serious offense and may result in termination, even upon the first offense.

VIII.听 INTERPRETATION

The authority to interpret this policy rests with the President, and is generally delegated to the Campus Security Department.

Approved: Linda Thomas-Glover, President

Date:

EASTERN SHORE COMMUNITY COLLEGE

ACADEMIC AND STUDENT AFFAIRS POLICIES

ADVANCED STANDING AND CREDIT FOR PRIOR LEARNING

Last Reviewed: February 24, 2021

Responsible Department: Chief Academic Officer

I. PURPOSE

To establish policy and procedures for granting and recording credit for prior learning.

II. AUTHORITY

The President has given the Chief Academic Officer the responsibility and authority to establish and enforce the college’s Awarding Credit for Prior Learning Policy.

III. APPLICABILITY

This policy applies to all curriculum placed and enrolled students at the college.

IV. POLICY AND PROCEDURES

Students may seek credit for prior learning through (A) course work taken at regionally accredited and other approved colleges and universities; (B) non-collegiate training and experiences such as military service, participation in business/industry training programs, and earned professional certifications and licensures; (C) taking and achieving acceptable scores on standardized tests and examinations; and (D) taking and achieving acceptable scores on faculty-prepared examinations.

To be eligible to apply for advanced credit, a student must be admitted to the College, curriculum-placed, and currently enrolled. Students will earn advanced credit only when it applies to their curriculum.

To initiate an evaluation, students must complete and submit a Student Request for
Evaluation form and any required documentation to the College Registrar at:

麻豆视频

Attention: Registrar

29316 Lankford Highway

Melfa, VA 23410

registrar@es.vccs.edu

There is no limit on the number of credits that may be awarded, but credit awarded for prior learning may not be used to fulfill the residency requirement for graduation. A minimum of 25 percent of the credits required for a degree or certificate must be earned at ESCC.

All credits awarded will be acknowledged and recorded on the student’s permanent record, with the transferring agency or source of the credit identified. No grades, scores, or grade points will be recorded on the student’s permanent record for credits earned through prior learning assessment. Results will be posted to the eligible student’s myESCC account within 30 working days.

Students may appeal decisions regarding the transferability of prior learning.听To initiate appeals, students should direct a letter along with supporting documentation to the Vice President of Academic and Student Affairs within 15 business days of official notification of the evaluation results.

For additional information regarding credit for education and prior learning, contact the Registrar at registrar@es.vccs.edu, or see the college’s Awarding Credit for Prior Learning Policy at /about/college-policies/.

A. Transferring Credit from Other Colleges

Official transcripts are required for evaluation, with the exception of any coursework
taken at a Virginia 麻豆视频 College System (VCCS) college. An official transcript is one that has the seal of the institution and the signature of an official at that institution.听An official transcript must be received from the sending institution electronically and/or听with no overt sign of having been opened or otherwise disturbed. Official transcripts听that are mailed should be directed from the transferring institution to the Registrar at the address above, or electronically to Registrar@es.vccs.edu.

In collaboration with faculty and/or the Chief Academic Officer, as needed, the Registrar听will perform an initial evaluation of all official transcripts. Final determination of any听disputed credit awarded resides with the Chief Academic Officer.

Credit is transferable from colleges and universities that are accredited by the Commission on Colleges or the Commission on Higher Education of the regional accrediting associations. Credit also may be awarded for courses taken at institutions accredited by agencies recognized by the U.S. Department of Education’s Office of Post颅 secondary Education (OPE} Department of Education if the credit is deemed to be college-level by faculty in the discipline and the Chief Academic Officer. Students requesting transfer credit from non-regionally accredited institutions must submit听course syllabi and course descriptions for review by the Chief Academic Officer and听faculty in the discipline. Upon approval of the Chief Academic Officer, transfer credit will听be awarded consistent with ESCC policies addressing the acceptance of transfer credit听from regionally accredited institutions.

Transfer credit may be awarded for course work completed at international colleges and听universities that are accredited or approved by the appropriate Ministry of Education or听other governmental agency. Transcript(s) must be evaluated by a professional听organization or agency that is a member of the National Association of Credential听Evaluators or is approved by the Virginia Department of Education. The fee for this听evaluation and the time required for completion is the responsibility of the student.

1. Course Specific Credit: All courses that are applicable in the student’s curriculum will be transferred as closely to the VCCS course equivalents as possible. If this is not
   possible, elective credit may be awarded if appropriate for the student’s curriculum.
   Transfer credits awarded may affect financial aid eligibility.
2. Required Grades: Only courses with grades of “C” or higher will be accepted for
   transfer credit. Courses with grades of “P” (for a pass/fail course) or the designation
   “Cr” (for credit) will be accepted for transfer if the transcript indicates the equivalent
   of a “C” grade or higher as required to assign a “P” or “Cr” grade.
3. Sequence Quarter Courses: Sequential quarter courses (two or three quarters) in
   which one or more grades of “D” were earned may be transferred as a sequence at
   full credit if the grades for the sequence average at least a grade of “C”. Failing
   grades will not be accepted for averaging. Grade averaging will be weighted by the
   credit hour value of the courses.
4. Natural Science Courses with Separate labs: For courses with separate lecture and laboratory grades, a “C” average or higher must be earned in order for credit to be awarded. Failing grades are not accepted for averaging. If a student receives a grade
   of “F” in either the lecture or the laboratory, the course will not be accepted. Grade
   averaging will be weighted by the credit hour value of the courses.
5. SOV 100-College Success Skills: Credit for College Success Skills (SDV 100) will be granted to transfer students who have completed associate or bachelor’s degrees.
   Students awarded 24 or more transfer semester credits may appeal to the Chief
   Academic Officer for SDV 100 credit.
6. Physical Education: Up to two (2) credits of physical education/health credits may
   be awarded for basic military training.
7. English on International Transcripts: International students presenting an evaluated transcript from a non-U.S. college or university that recommends credit for English composition may be awarded credit for ENG 111 if the student qualifies for ENG 111 on the institution’s placement tests.

B. Credits Earned through Non-collegiate Training and Experiences

The college awards credit for applicable armed service school experiences, non-collegiate听institutions, and earned professional certifications/licensures. Where applicable, credit shall听be awarded in accordance with The American Council on Education’s College Credit听Recommendation Service (CREDIT), the ACE Guide to the Evaluation of Educational听Experiences in the Armed Services as reflected on the official Joint Services Transcript (JST),听or the National College Credit Recommendation Service (NCCRS), or another college颅 approved organization.

When the Registrar receives evaluation requests of this nature, a copy of the request with听documentation shall be directed to qualified faculty for review. The faculty shall compare听the students’ documented experiences and outcomes against the course learning outcomes听when making credit recommendations. Recommendations by college-approved organizations {e.g., CREDIT, NCCRS, ACE Guide) shall also be used by faculty when performing evaluations.

Qualified faculty shall document the evaluation of student credentials via the Student听Request for Evaluation form and submit it to the Chief Academic Officer upon completion. If the credit is recommended for approval by qualified faculty, the faculty may also recommend applicability of the decision for future requests. Qualified faculty may also recommend disapproval of the request. The CAO will make a final determination regarding the awarding of credit and the applicability of future requests by students. If the CAO
approves of the awarding of credit, the CAO will direct the Registrar to post the academic credit to the student’s permanent record. If approved and applicability of the decision for future requests is appropriate, as determined jointly between qualified faculty and the CAO, the Registrar shall record this for use in future requests by students.

C. Credits Earned through Standardized Examinations

Students may be awarded credit through achieving the college’s minimum scoring requirements on the following standardized examinations: Advanced Placement听 Examination Program (AP); College-Level Examination Program (CLEP); Defense Activity for听Non-Traditional Educational Support (DANTES); and higher-level International Baccalaureate听courses (1B}. Minimum score requirements and their ESCC equivalent are posted on the听college’s website.

The awarding of credit through standardized examinations shall be given, to the extent听possible, to courses listed in the current ESCC Catalog. In certain instances, credit may be听awarded for courses listed in the Virginia 麻豆视频 College System Master Course File听(MCF).

Official test scores must be directed from the testing agency to ESCC’s Registrar.

1. Advanced Placement Examination Program (AP)

The College Entrance Examination Board (CEEB) administers advanced placement
examinations that enable high school students to complete college-level courses听while still in high school, to demonstrate college-level achievements through听examinations, and to receive college course credit when they matriculate at an听institution of higher learning. AP credit is only awarded to students who are enrolled听in classes at ESCC and are curriculum-placed, and who earn a score of 3 or higher. AP听courses and their ESCC equivalent are posted on the college’s website. For听evaluation, students must have official AP score reports from ETS forwarded to the听麻豆视频 and Records Office at ESCC.

2. College-level Examination Program (CLEP)

CLEP is a national program of credit-by-examination that offers students the opportunity to document their existing knowledge for 100 and 200 level collegiate听courses. 麻豆视频 accepts most of the CLEP exams, and听uses the American Council on Education recommended minimum score of 50 for听most tests when awarding CLEP credit. For higher level courses, the minimum score may be higher and as noted. CLEP courses and their ESCC equivalent are posted on听the college’s website at: XXX.

CLEP examinations are administered at 麻豆视频 by the听Testing Center. CLEP examinations are not administered at Eastern 麻豆视频 during the听last two weeks of a semester or during the final examination period.

3. Defense Activity for Non-Traditional Educational Support (DANTES)

ESCC awards specific course credit for acceptable scores, as recommended by the听American Council on Educations, on DANTES college-level examinations. Several听types of examinations are reported: end of course examinations for correspondence;听extension courses from regionally accredited colleges and universities; College-Level听Tests of General Educational Development given prior to 1960; and General听Examination of the College-Level Examination Program. Also, college course credits may be granted for tests administered by the United States Armed Forces Institutes听(USAFI) prior to June 1, 1974. Scores at the 40th percentile and above are accepted听by ESCC. Scores at the 20th percentile and above are accepted for DANTES exams听taken prior to September 1981. A complete listing of current and prior tests and听recommended scores may be found in ACE’s 2004 Guide to Educational Credit by Examination.

4. International Baccalaureate (1B}

Students completing the Higher Level exams for International Baccalaureate may be听granted academic credit for these exams if a score of 5 or above is achieved. 1B听courses and their ESCC equivalent are posted on the college’s website.

D. Credits Earned through Faculty Prepared Examinations

In instances where there is no CLEP examination available, students may request a faculty prepared examination from a faculty member qualified in the subject area sought. At the听discretion of the faculty member and with approval from the CAO, a local examination may be prepared, scheduled and administered. The student shall be advised in advance of the examination, the score required for credit to be earned. Results of the examination will be听forwarded to the Registrar, who will record credit to the student’s permanent record. Students may not challenge courses through faculty-prepared examinations for courses in which they听have been previously enrolled.

V. SANCTIONS

The college considers violation of this Policy to be a serious offense. Violations of this policy听shall be referred to the Chief Academic Officer for enforcement and sanctions.

VI. INTERPRETATION

The authority to interpret this policy rests with the President and is generally delegated to the Chief Academic Office.

Approved:听 James Shaeffer, President

Date: 2-24-2021

Approved: Patrick Tompkins, Vice President/CAO

Date: 2/24/21

EASTERN SHORE COMMUNITY COLLEGE

ESCC Final Course Grade Appeal

ESCC Return of Title IV Financial Aid Funds Policy

Students receiving financial aid who withdraw or stop attending will, in most cases, be required to return a portion of financial aid received. The Higher Education Act, as reauthorized and signed into law on October 7, 1998, established the Return of Title IV Funds Policy.

The concept behind the policy is that the college and the student are allowed to retain only the amount of Title IV (federal) aid that is earned. If a student withdraws or stops attending classes, whether any credits have been earned for the term or not, a portion of the aid received is considered to be unearned and must be returned to the Title IV programs from which it was received. For Title IV purposes, the last date of attendance is one of the following: the date the formal withdrawal process begins, the date the student otherwise gives official notice of intent to withdraw (i.e., letter, phone call, e-mail, in-person), the mid-point of the term, or the last documented date of attendance in an academically-related activity (i.e., documented attendance in a class or lab or submission of an assignment in an online course). If a student attends through 60 percent of the term, all Title IV aid is considered earned.

Definitions

Return to Title IV (R2T4) calculation 鈥� A required calculation to determine the amount of aid earned by the student when the student does not attend all days scheduled to complete within a payment period or term. (Student is considered to be a withdrawal, whether any credits were completed or not.)

Overaward [not the same as Return to Title IV calculation] 鈥� A required recalculation of Pell Grant and other aid types due to student dropping or not attending credits required for the status awarded (full-time, threequarter time, half- time, less than halftime); required at any point information received that changes student status. Reductions in aid will almost always be required for students whose status changes due to dropped classes or classes not attended beyond the course census date.

Clarification of New Regulations

• A student who attends and completes at least one course that spans the entire term will have earned the aid for that term (as adjusted for dropped classes or classes not attended).
• Effective 7-1-2021, a student who withdraws from a program offered in modules is not considered to have withdrawn for R2T4 purposes if the student completes:
  • One module that includes 49% or more of the number of days in the payment period; or
  • A combination of modules that when combined contain 49% or more of the number of days in the payment period.

Scheduled breaks of five or more consecutive days and all days between modules are excluded from the number of days in the payment period used to calculate whether the module(s) completed by the student comprise 49% of the payment period.

• School must be able to demonstrate that the student actually attended each class, including any class with a failing grade. Attendance must be 鈥渁cademic attendance鈥� or attendance at an academically-related activity. Documentation of attendance must be made by the school. A student鈥檚 self-certification of attendance is NOT acceptable unless supported by school鈥檚 documentation. Examples of attendance include: 鈻�
  • Physical class attendance where there is direct interaction between instructor and student
  • Submission of an academic assignment
  • Examination, interactive tutorial, or computer-assisted instruction
  • Study group participation activity assigned by school
  • Participation in on-line discussion about academic matters
  • Initiation of contact with instructor to ask question about academic subject (Logging in to an on-line class does NOT count as attendance.)
• A student who withdraws from a module or dynamic class within the term without completing a module or combined modules that include 49% or more of the days in the term must still be attending another class or is considered to be a withdrawal, even if registered for future classes starting within the term. In this scenario, the student must鈥攁t the time of withdrawal from a module or dynamic class–provide a written statement to the College Financial Aid Office indicating intent to attend (within 45 days) a future class within the term, or the student is considered to be a withdrawal; and a Return to Title IV calculation must be completed. (If the student doesn鈥檛 actually attend that future class, a Return to Title IV calculation is still required; withdrawal date/last date of attendance dates back to originally confirmed withdrawal date.)

Questions to ask

• Excluding scheduled breaks of five or more consecutive days and all days between modules, has the student completed:
  • One module that includes 49% or more of the number of days in the payment period; or
  • A combination of modules that when combined contain 49% or more of the number of days in the payment period? (If no to both, ask the next question.)
• Did the student cease to attend a course that he/she was scheduled to attend? (If yes, ask the next question.)
• At the time the student stopped attending this course, was he/she continuing to attend other courses? (If no, ask the next question. If yes, the student is not a withdrawal at that point but could be, if the student doesn’t finish the period for which he/ she was scheduled to attend.)
• At the time of withdrawal, did the student provide written confirmation of anticipated attendance in a later starting, registered course within the term? (If no, student is considered a withdrawal, and a Return to Title IV calculation must be completed. If yes, no Return to Title IV calculation is required; however, should the student not attend or fail to complete the registered course, a Return to Title IV will be required).

Remember: Recalculation of aid for enrollment status changes due to dropped or never attended classes is required before any Return to Title IV calculation is completed.

Process

Step 1) The first step is a series of formulas to determine the amount of aid which must be returned. Following the determination of the last date of attendance, the school must calculate the number of days attended and the total number of days the student was scheduled to complete within the term; weekends count and any period of no classes which is five days in length or greater is excluded. Days attended are then divided by days in the term the student was scheduled to complete to calculate percentage completed. That percentage is multiplied by total aid for which the student is eligible to determine the amount of aid earned (% completed x total aid = earned aid). Total aid 鈥� earned aid = unearned aid (aid to be returned).

Step 2) The next step is for the school to determine total institutional charges and multiply that figure by the percentage of unearned aid (100% – % completed = % unearned). It makes no difference which type of resource actually paid the school bill; the law assumes that Title IV aid goes first to pay institutional charges. Institutional charges x % unearned = amount returned by school.

The school must then return the amount of unearned aid, up to the maximum received, to each of the Title IV programs in the following order:

1. Federal Pell Grant
2. Federal Supplemental Educational Opportunity Grant (FSEOG)

Step 3) The school then calculates the amount for which the student is responsible by subtracting the amount returned by the school from the total amount which is unearned. That remaining amount is the student鈥檚 share and is allocated in the same order as stated above. Total amount unearned 鈥� amount returned by school = $$ for which student is responsible.

Once the school determines dollar amounts and which individual programs must be repaid, the student will be notified of any amounts he or she owes. Until overpayments are repaid or satisfactory arrangements to repay have been made, students will be ineligible for further Title IV aid at any institution. Commonwealth, VCCS funds and some other aid types must also be returned proportionally based on the percentage of unearned aid used in the Return of Title IV calculations.

This policy is totally separate from the institutional refund policy. Unpaid balances due to ESCC that result from amounts returned to Title IV programs and other sources of aid will be charged back to the student. If a student does not begin attendance in all classes or ceases attendance during the 100% refund period, aid may have to be reduced to reflect appropriate status prior to calculating Return of Title IV Funds.

Before withdrawing or stopping attendance in classes, the student should be aware of the proper procedure for withdrawing from classes and the consequences of either withdrawing or stopping attendance. Official withdrawal is always the responsibility of the student. Please contact the Financial Aid Office regarding any questions about the Return of Title IV Funds.

麻豆视频
Satisfactory Academic Progress (SAP) Policy

Federal regulations require that a student receiving federal financial aid
make satisfactory academic progress in accordance with the standards set by the
College and the federal government. These limitations include all terms of
enrollment, whether or not aid was awarded or received. Satisfactory Academic
Progress (SAP) standards also apply to ALL federal grants, state grants and
ESCCF scholarships. Progress is measured throughout the academic program by
the student鈥檚 cumulative grade point average (Qualitative) and by credits earned as
a percentage of those attempted (Quantitative or Pace of Completion). In addition,
students must complete their programs of study before attempting 150% of the
credits required to complete the program. The College Financial Aid Office will
evaluate satisfactory academic progress before aid is awarded and after grades are
posted for every term, starting with their first term of enrollment. Some career
studies certificate programs are ineligible for student financial aid, but those credits
will be counted toward all SAP requirements (GPA, Completion Rate, Maximum
Timeframe, and Developmental Maximum) if the student later enrolls in an
eligible program.
I. STUDENT FINANCIAL AID STATUS
A. Financial Aid Good Standing (GS) 鈥� Students who are meeting all aspects of
the satisfactory academic progress policy or successfully following a designated
academic progress plan.
B. Financial Aid Warning Status (WS) 鈥� Students who fail to meet satisfactory
academic progress for the first time (excluding students who have already
attempted 150% of the credits required for their programs of study) will be
automatically placed in a Warning Status for one (1) term and are expected to meet
SAP requirements by the end of that term. Students who fail to meet satisfactory
academic progress requirements at the end of the warning status term will be
placed on financial aid suspension. However, with a successful SAP appeal, those
students will be placed on financial aid probation and will retain financial aid
eligibility.
C. Financial Aid Probation Status (PS) 鈥� Students who have successfully appealed
financial aid suspension are placed in Probation Status (PS). Students in Probation
Status (PS) are eligible to receive financial aid for one (1) semester, after which
they MUST be in Good Standing (GS) or meeting the requirements of an academic
progress plan that was pre-approved by the College Financial Aid Office. (See 鈥淚V.
Appeals鈥� for additional information.)
D. Financial Aid Suspension Status (SS) 鈥� Students who do not meet the credit
progression schedule and/or the cumulative grade point average standard, or who
fail to meet the requirements of their pre-approved academic progress plan, will be
placed in Suspension Status (SS). Students in Suspension Status (SS) are not
eligible to receive financial aid.
II. EVALUATING PROGRESS
A. Quantitative Standards or Pace of Completion
Completion Rate (67% Rule): Students must, at a minimum, receive satisfactory
grades in 67% of cumulative credits attempted. This calculation is performed by
dividing the cumulative total number of successfully completed credits by the
cumulative total number of credits attempted. All credits attempted at the College
(except audits, which must be entered as such by the class census date) are
included. All credits accepted in transfer count as both attempted and successfully
completed credits. This evaluation will be made prior to aid being awarded and
after grades are posted at the end of each semester a student is enrolled at the
College. Credits with satisfactory grades at the College are those for which a grade
of A, B, C, D, S, or P is earned.
Maximum Hours (150% Rule): In order to continue receiving financial aid, a
student must complete his/her program of study before attempting 150% of the
credits required for that program. Developmental and ESL course work are
excluded in this calculation. Attempted credits from all enrollment periods at the
College plus all accepted transfer credits are counted; whether or not the student
received financial aid for those terms is of no consequence.
Transfer Students: In order to properly calculate satisfactory academic progress,
transfer students who apply for financial aid must request official transcripts from
all non VCCS colleges attended. Transcripts must be submitted to the College
麻豆视频鈥� Officer. Credits officially accepted in transfer will be counted in
determining the maximum number of allowable semester credit hours for financial
aid eligibility. The College has the option on an individual student basis to put a
transfer student in Financial Aid Warning Status immediately upon evaluation for
financial aid if academic history at previous colleges indicates a pattern of
unsuccessful academic work.
Second Degree Students: Credits earned from a first degree or certificate must
be counted if the student changes programs or attempts a second degree or
certificate.
Developmental Studies: Students may receive financial aid for a maximum of 30
semester hours of Developmental Studies courses as long as the courses are
required as a result of placement testing, the student is in an eligible program of
study, and SAP requirements continue to be met.
Additional Considerations for Quantitative or Pace of Completion Standards
飩� Withdrawals (W grades) that are recorded on the student鈥檚 permanent
academic transcript will be included as credits attempted and will have an
adverse effect on the student鈥檚 ability to meet the requirements of the
completion rate for financial aid.
飩� Incomplete Grades: Courses that are assigned an incomplete grade are
included in cumulative credits attempted. These cannot be used as credits
earned in the progress standard until a successful grade is assigned.
飩� Repeated courses enable the student to achieve a higher cumulative grade
point average. Students can repeat courses with financial aid until
successfully completed but repeating courses adversely affects the student鈥檚
ability to meet completion rate requirements. Financial aid can be
considered for successfully completed classes that are repeated to achieve a
higher grade but for only one additional attempt. Only the latest attempt will
count toward the cumulative grade point average.

B. Qualitative Standards
Cumulative GPA Requirements (GPA Rule): In order to remain eligible for
financial aid consideration, students must meet minimum cumulative grade point
average requirements based on a progressive scale. Only non-remedial courses
with grades of A, B, C, D, and F are included in this calculation. Transfer credits
are excluded. In order to graduate, a minimum cumulative grade point average
of 2.0 is required.
Total Number of Credits Attempted GPA Requirement
1-15 1.5
16-30 1.75
31+ 2.0
III. REGAINING ELIGIBILITY FOR FINANCIAL AID
Students who do not meet the credit progression requirements (Quantitative or
Pace of Completion) and/or cumulative grade point average requirements
(Qualitative) will be immediately ineligible for financial aid. Removal from
financial aid does not prevent students from enrolling without financial aid if they
are otherwise eligible to continue their enrollment.
Unless extenuating circumstances exist and an appeal is granted (see 鈥淚V.
Appeals鈥� for additional information), a student in financial aid suspension should
expect to continue classes at his or her own expense until satisfactory academic
progress requirements are again met.
Students who fail to meet these Satisfactory Academic Progress Standards and who
choose to enroll without benefit of student financial aid may request a review of
their academic records after any term in which they are enrolled without the receipt
of financial aid to determine whether they have again met satisfactory academic
progress standards. If the standards are met, eligibility is regained for subsequent
terms of enrollment in the academic year. Students should consult their campus
financial aid office for assistance in appealing any element of this policy or to
determine how to regain eligibility for financial aid.
IV. APPEALS
Under certain circumstances, students who fail to meet SAP standards and lose
eligibility for financial aid can appeal the financial aid suspension. Students must
clearly state what caused the suspension and must also clearly indicate what has
changed that will now allow the student to succeed. Appeals are encouraged if:
飩� Extenuating circumstances exist (i.e., student鈥檚 serious illness or accident;
death, accident or serious illness in the immediate family; other mitigating
circumstances)
Students appealing a suspension must:
飩� Complete the College鈥檚 SAP Appeal Form in entirety,
飩� Please attach any relevant documentation in support of the appeal, including
an advisor statement showing remaining credits to graduation for 150%
appeals, and
飩� Submit all items to the ESCC Financial Aid Office

Only complete appeal submissions, with documentation, will be evaluated by the
Financial Aid Appeal Committee. The Financial Aid Committee will hold a
hearing as soon as possible, normally within five (5) calendar days of receipt of the
appeal. A decision will be reached within two (2) calendar days of the hearing and
the student will be notified in writing of that decision.
If the decision is negative, the student may submit a written appeal to the VicePresident of Academic and Student Affairs of the College within five (5) calendar
days of receipt of the Committee鈥榮 decision. The vice-president will review the
case and make a decision within five (5) calendar days of the appeal.
Depending on the circumstances, the student could be required to complete
additional requirements (i.e., see a career counselor or another type of counselor,
meet with an advisor to develop an academic progress plan for completion, limit
enrollment, etc.) before an appeal is granted. The goal is to help the student get
back on track for graduation. The reasonableness of the student鈥檚 ability for
improvement to again meet SAP standards and complete the student鈥檚 program of
study will be carefully considered. Appeals will be approved or denied. Students
who have appeals approved will be in probationary status for the coming term.
During probationary status, the student must meet the conditions of the appeal
as communicated to him or her by the Financial Aid Appeal Committee, or the
student will return to suspension.
Effective: Spring 2012 Update: Spring 2014

麻豆视频 Policy Related to 麻豆视频 of Students on the Sex Offender Registry

The Federal Campus Sex Crimes Prevention Act of 2000 requires all colleges to issue a statement advising the campus community where information on registered sex offenders can be obtained. The Virginia State Police Sex Offender and Crimes Against Minors Registry website, http://sex-offender.vsp.virginia.gov/sor/ , provides information
about registered sex offenders.
Section 23-2.2:1 of the Code of Virginia requires that the ESCC send enrollment information to the Virginia State Police听 concerning applicants to institutions of higher education. This information is transmitted electronically and compared against the Virginia Criminal Information Network Crime Information Center Convicted Sexual Offender Registry. Language on the College鈥檚 electronic 麻豆视频 Application informs applicants that their information is being transmitted to the Virginia State Police.

In the event that the State Police determines that an applicant to 麻豆视频 is listed on the Sex Offender Registry, the State Police will notify the local sheriff鈥檚 department who relay that information to ESCC. When the college determines that an applicant is listed on the registry, the following procedures apply:

1. The applicant will be denied admission to 麻豆视频 in accordance with its published听 admission policy as follows: 鈥淭he College reserves the right to evaluate and document special cases and to refuse admission if the College determines that the applicant is a
   threat or a potential danger to the college community or if such refusal is considered to be in the best interest of the College.鈥�
2. If the applicant registers for classes and becomes a student before the College determines that he/she is on the Sex Offender Registry, the student will be immediately informed in writing that he/she is being administratively withdrawn from classes and will receive a refund, if
   eligible.
3. When a convicted sex offender is denied admission to or is
   administratively withdrawn from classes at 麻豆视频, he/she will receive a certified letter from the Dean of Student Services stating his/her denial of admission or administrative withdrawal from classes and detailing his/her right to appeal this decision.

If the applicant/withdrawn student wishes to appeal his/her denial of admission or administrative drop, he or she must follow the following process:

1. The applicant/withdrawn student may write a letter of appeal to the Dean of Student Services within seven (7) calendar days of receiving the denial of admission or administrative withdrawal letter.
2. In the letter requesting an appeal, he/she must provide the following information.
   • Details of the nature of the offense for which he/she has been convicted.
   • Justification for consideration of admission/reinstatement;
   • Statement acknowledging his/her understanding that his/her identity and status as a convicted sex offender will be publicized on the college campus in accordance with federal and state law if he/she is admitted or reinstated.
3. An appeal committee of three (3) full-time faculty and/or administrators will review the information submitted and make a decision by a simple majority vote within ten (10) calendar days of receiving the letter of appeal. The President will serve as the convener of the committee.
4. Within five ( 5) days, the Dean of Student Services will inform the applicant/withdrawn student by certified letter of the decision of the appeal committee. The decision of the appeal committee shall be final.

Approval date 6-25-09
Effective date 7-01-09

Responsible听Party:听Digital Accessibility Committee, Disability Services Coordinator

I. PURPOSE

This听policy is intended to ensure that 麻豆视频 (ESCC) provides equal access to its digital information, resources, and technologies for all members of the college community, including individuals with disabilities. ESCC is听committeed听to creating and听maintaining听digital environments that are inclusive,听usable听and accessible to the widest possible audience, regardless of ability or technology.听听

While ESCC makes reasonable efforts to promote accessibility in digital content and services it owns,听develops听or controls, the college does not assume responsibility or liability for the accessibility, content, or functionality of third-party websites, applications, or resources that are linked to, hosted by, or otherwise made available through ESCC systems.听

II. AUTHORITY

The President has given the听Digital Accessibility Committee听the responsibility and authority to听establish, oversee, and enforce听ESCC鈥檚 Digital Accessibility Policy. This includes setting standards, reviewing compliance, and coordinating the resolution of accessibility concerns.听

III. APPLICABILITY

This policy applies to all ESCC students and employees,听as well as to contractors, vendors, and others听who create,听maintain, or distribute electronic and digital content on behalf of the听college.听

This policy applies to:听

• All academic courses and instructional materials听

• All administrative offices, departments, and units听

• All digital content created,听maintained, or distributed by the College, including websites, learning management systems, documents, videos, and听third-party platforms听

• All technology purchases, vendor-provided tools, and contracted digital services听

• All faculty, staff, contractors, vendors, and content creators responsible for producing or distributing digital materials听

听IV. DEFINITIONS

Digital Accessibility:听The practice of designing and developing digital content, technologies, and online services so that people with disabilities can perceive, understand, navigate, and interact听with them effectively.听

WCAG:听The Web Content Accessibility Guidelines (WCAG), published by the World Wide Web Consortium (W3C), provide internationally recognized standards for web accessibility. ESCC strives to meet or exceed WCAG 2.1 Level AA standards.听

Section 504 and 508:听Sections of the Rehabilitation Act of 1973 that prohibit discrimination听on the basis of听disability and require accessible electronic and information technology for federal agencies and recipients of federal funding.听

Digital Properties:听All ESCC-managed web pages, online learning听systems听content, multimedia content,听,听and electronic documents intended for public or internal use.

V. POLICY

麻豆视频 is committed to ensuring that its digital properties and technologies are accessible to all users. The听Eastern 麻豆视频 麻豆视频听College will:听

1. Follow听recognized accessibility standards听such as WCAG 2.1 Level AA and Section 508 of the Rehabilitation Act.听
2. Ensure new and redesigned digital content听developed,听purchased, or provided by ESCC meets accessibility standards.听
3. Review and听monitor听existing websites, learning platforms, and digital materials to听identify听and remediate accessibility barriers.听
4. Provide training and resources听for faculty and staff to create accessible documents, media, and online courses.听
5. Encourage feedback and reporting听of any accessibility barriers experienced by users.听
6. Collaborate with the Virginia 麻豆视频 College System (VCCS)听to align with听听听(Virginia 麻豆视频 College鈥檚 Policy Manual)听and related state and federal requirements.听

ESCC adopts the following accessibility standards as the听minimum听baseline for all digital content and technologies:听

1. Web Content Accessibility Guidelines (WCAG) 2.1, Level AA听
2. Section 508 of the Rehabilitation Act听
3. Any newer accessibility standards required by federal or state law will automatically supersede earlier requirements.听

All newly created digital content must meet these standards at the time of publication. Existing content must be updated or remediated as part of the College鈥檚 continuous accessibility improvement efforts.听

VI. PROCEDURES

1. Accessibility Review:听
   • All new or听substantially revised听web content, online courses, and digital applications must be reviewed for accessibility compliance prior to publication.听
2. Training and Support:听
   • ESCC will provide听continuous听training sessions and听resources听to听support听employees鈥� awareness of听accessibility best practices.听
3. Reporting Accessibility Barriers:听
   • Individuals who听encounter听accessibility issues on ESCC鈥檚 digital properties should contact the听Digital听Services Coordinator听or use the听online听accessibility听feedback听form.听
   • The College will acknowledge receipt within five (5) business days and work toward听timely听resolution.听
4. Procurement:听
   • Digital tools, software, and electronic resources听purchased听by ESCC听when听applicable听听should听include听accessibility documentation (such as a VPAT). It is highly recommended that it听is evaluated听for compliance prior to acquisition.

VII. ROLES AND RESPONSIBILITIES

1. Faculty听
   • Ensure course materials, including documents, videos, and assignments,听comply with听accessibility standards.听
   • Work with the听disability services coordinator听when听accommodations听or accessible versions are听required.听
   • Use approved, accessible templates and tools for course development.听
2. Staff and Administrative Units听
   • Create and听maintain听accessible documents, forms, webpages, and communication materials.听
   • Participate in accessibility training as听required.听
   • Ensure departmental digital content听remains听up-to-date and compliant.听
3. Information Technology (IT)听
   • Evaluate and approve technology purchases for accessibility compliance.听
   • Provide tools, training, and support for accessible content creation.听
   • Maintain accessible platforms, websites, and systems.听
4. Vendors and Contractors听
   • Must听comply with听WCAG 2.1 AA and Section 508 standards.听
   • Must provide听accurate听accessibility documentation (such as a VPAT).听
   • Are responsible for听correcting accessibility issues in their products or services.听
5. Office of Disability Services / Compliance听
   • Provide guidance, consultation, and training on accessibility best practices.听
   • Maintain reporting channels for accessibility issues.听
   • Coordinate remediation efforts and听monitor听compliance across departments.

VIII. ENFORCEMENT AND ACCOUNTABILITY

Accessibility compliance听when applicable should be听included in annual departmental reviews.听

Identified听issues must be addressed through a corrective action plan or, for third-party tools, a vendor remediation plan.听

Third party tools听that听fail to听meet compliance expectations may听be听required听to pause use of inaccessible tools or content until issues are resolved.听

Compliance reports may be听submitted听to听College听leadership for听oversight and follow-up.听

IX. COMPLAINTS AND GRIEVANCES听

Students, faculty, staff, or community members may report digital accessibility concerns through:听

• Disability Services Coordinator听
• Website form听
• The College鈥檚 formal grievance procedures听

All reports will be reviewed promptly. ESCC will coordinate with the听appropriate department听or vendor to correct identified issues and ensure access is restored as quickly as possible.听

X. POLICY REVIEW AND UPDATES听

This policy will be reviewed annually by the听responsible office, in consultation with ODS and Compliance. Updates will be made as needed to reflect changes in law, technology, or institutional practices.听

XI. INTERPRETATION听

The authority to interpret this policy rests with the President and is听generally delegated听to the听Digital Accessibility听Committee.